Keystone Community Coordinator

The Coordinator is the principal on-site staff person responsible for coordinating all program activities and volunteers, as well as representing the community regionally and nationally as appropriate. In addition, the Coordinator should help guide the organization as its objectives evolve.

  • Assist the Castle Shannon Revitalization Corporation (CSRC) board of directors and committees in developing downtown economic development strategies.
  • Become familiar with all persons and groups directly and indirectly involved in the downtown. Mindful of the roles of various downtown itnerest groups. Assist the CSRC board of directors and committees in develioping an annual action plan for implementing a downtown revitalization program focused on four areas: design/historic preservation; promoting/marketing; organization/management; and economic restructuring/development.
  • Coordinate the activity of the Main Street program committees, ensuring that communication among committees is well established; assist committee volunteers with implementation of work plan items. Work effectively with volunteers and others involved in downtown-related projects. Manage recruitment, evaluation and retention of volunteers, including members of the Mian Street committees, special project vounteers and short-term volunteers. Understand the importance of volunteer involement and play an active role in coordinating and utilitizing this important resource.
  • Manage most administrative aspects of the CSRC, including, but not limited to purchasing, record keeping, budget devleopment, prepearation of board and committee meeting packets, preparing grant and progress reports required by the Pennsylvania Downtown Center, Boroguh of Castle Shannon and National Main Street Center, assisting with the preparation of reports to funding agencies, and supervising employees, interns or professional consultants.
  • Assist the CSRC board of directors and committees in developing and condusting on-going public awareness and education programs deisgned to enhance appreciation of the downtown district's assets, commercial environment, cultural charm and offerings and to foster an understnading of the Main Street program's goals and objectives. Use spekaing engagments, media interviews and personal appearances to keep the program in the public eye.
  • Assist individual tenants/property owners with physical improvment projects through personal consultation or by obtaining and supervising professional deisgn consultants; assist in locating appropriate contracts and materials; when appropriate, participate in construction supervision; provide advice and guidance on necessary financial mechanisms for physical improvements, including the administration of the CSRC program's facade improvement grant program.
  • Assess the management capactiy of major downtown organizations and encourage improvements in the downtown community's ability to carry out joint activities such as promotional events, avertising, appropriate store hours, special events, business assistance, business recruitment, parking management, etc.
  • Provide advice and information on successful downtown management. Encourage a cooperative climate among downtown interests and local public officials.
  • Advise downtown merchants' groups and other committees and organizations on Main Street program activities and goals; help coordinate joint promotional events, such as festivals or buisness promotions, to improve the quality and success of events and attract people to the downtown district; work closely with local media to ensure maximum coverage of promotional activities; encourage design excellence in all aspects of promotion in order to advance an image of quality for the downtown district.
  • Help build strong and productive relationships with appropriate public agencies at the local and state levels.
  • Ensure that the Main Street Program abides by all applicable federal, state and local laws and regulations, while maintaining associated records and reporting procedures.
  • Identify and secure grant opportunities for downtown re-development. Assist with the administration of grants and monitor related programs or projects.
  • Assist the CSRC board of directors and committees in directing efforts at business recruitment, retention and expansion, including developing and providing information, expertise, and appropriate referrals to business owners to enhance the quality of retail and commercial space. Assist in feasibility analysis and planning through personal consultation and/or referrals to other agencies.
  • Utilizing the Main Street program format, develop and maintain data systems to track the progress of the Castle Shannon Borough/Keystone Communities Main Street program. These systems should include, at a minimum, economic monitoring, individual building files, photographic documentation of physical changes, and statistics on job creation and business retention.
  • Continue to learn more about commercial district revitalization through mandated PA Downtown Center certification programs and to take advantage of local and national professional development opportunities.
  • Understand that the duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • All of the above duties and responsibilities are judged to be "essential functions" in terms of the Americans with Disabilities Act (ADA).


The Keystone Community Coordinator should carry out the following tasks:


  • The Keystone Community Coordinator supervises any necessary temporary or permanent employees, as well as interns and professional consultants.
  • He/she participates in personnel and project evaluations.
  • The Coordinator maintains Castle Shannon Borough Main Street program records and reports, establishes technical resource files and libraries, and prepares regular reports for the CSRC Board of Directors, Pennsylvania Downtown Center, National Main Street Center and the Borough of Castle Shannon.
  • The Coordinator prepares and monitors the annual program budget and coordinates the financial management of the program with the CSRC Board of Director's Treasurer and the Borough Manager.
  • The Coordinator must be entrepreneurial, energetic, imaginative, well organized and capable of functioning effectively in an independent and often stressful environment. Excellent written and verbal communication skills are essential. Supervisory skills are desirable.
  • Experience with non-profit fundraising, including corporate membership campaigns, sponsor solicitations, institutional supporters and individual donors in preferred.
  • A basic knowledge of federal, Commonwealth of Pennsylvania, Allegheny County, and private local economic and community development tools available to downtown revitalization is preferred.
  • The Coordinator must have general computer skills and be proficient in the following applications: word processing, spreadsheets, data base management and PowerPoint. Basic graphic design/publishing skills are desirable.
  • He/she should have working knowledge of the use of social media applications such as e-mail, Listserves, website maintenance, Facebook, Twitter, Flickr (digital photography), Linkedin, blogs and others.


A valid Pennsylvania driver's license is required.


Castle Shannon Borough offers a competitive compensation package. Salary Range:


Formal application to T.hartswick@comcast.net Rating of education and experience, oral interviews; and reference and background checks.

The Borough of Castle Shannon does not discriminate on the bases of race, color, national origin, gender, sexual preference, religion, age or disability in employment of the provision of services. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The Coordinator must be sensitive to design and preservation issues and must understand the issues confronting downtown business people, property owners, public agencies and community organizations.